PRIVACY POLICY THE ROYAL BOOK PRIZE 2026
Effective Date: 2026
The Royal Book Prize 2026 respects the privacy of all participants, visitors, authors, judges, partners and other individuals who interact with our website and services.
This Privacy Policy explains how personal information may be collected, used, stored and protected when you visit our website, submit an entry, contact the Organizing Committee or otherwise interact with The Royal Book Prize 2026.
1. Information We Collect Depending on how you interact with The Royal Book Prize 2026, we may collect information such as:- Full name;- Email address;- Telephone number;- Country or location;- Information relating to your literary submission;- Information provided during registration or communication with the Organizing Committee;- Payment-related information necessary to confirm an entry;- Information voluntarily provided when submitting a question, complaint or request.We aim to collect only information that is relevant and necessary for the purposes described in this Privacy Policy.
2. How We Use Your Information Personal information may be used to:- Process and administer competition entries;- Communicate with participants regarding their submissions;- Confirm registration and payment where applicable;- Conduct the evaluation and administration of the competition;- Contact finalists and winners;- Respond to questions, complaints and requests;- Maintain the security and proper operation of the website;- Comply with applicable legal or administrative obligations.We will not use personal information for unrelated purposes without an appropriate legal basis or, where required, your consent.
3. Protection of Personal InformationThe Organizing Committee takes reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.Access to participant information should be limited to persons who require it for legitimate competition-related purposes.However, no method of transmission or electronic storage can guarantee absolute security.
4. Sharing of Information Personal information will not be sold or rented to third parties.Information may be shared when reasonably necessary for the administration of The Royal Book Prize 2026, including with authorised service providers supporting website operation, registration, communication, payment processing or other competition-related services.Information may also be disclosed where required by applicable law or a lawful request from a competent authority.
5. Submission and Publication of Information Participants should understand that certain information relating to finalists or winners may be publicly announced as part of the competition.Where applicable, this may include the author’s name, title of the winning work, category and award received.Any use of participant information beyond the purposes described above will be handled in accordance with applicable requirements.
6. Data RetentionPersonal information will be retained only for as long as reasonably necessary for the purposes for which it was collected, including the administration of the competition, handling of disputes and complaints, and compliance with applicable legal obligations.When information is no longer required, reasonable steps will be taken to delete or securely dispose of it.
7. Cookies and Website Technologies The website may use cookies or similar technologies necessary for its operation, security, performance and functionality.Third-party services integrated into the website may also use their own cookies or technologies in accordance with their respective policies.Where legally required, appropriate information or consent mechanisms will be provided.
8. Third-Party Websites Our website may contain links to third-party websites, including social media platforms and external services.The Royal Book Prize 2026 is not responsible for the privacy practices, content or security of third-party websites. Visitors should review the privacy policies of those services before providing personal information.
9. Your Privacy Rights Depending on the applicable law, individuals may have rights concerning their personal information, including the right to:- Request access to personal information held about them;- Request correction of inaccurate information;- Request deletion of information where legally applicable;- Request restriction of certain processing;- Object to certain uses of personal information;- Withdraw consent where processing is based on consent;- Request information about how their personal information is being used.Requests relating to personal information may be submitted to the Organizing Committee using the official contact details below.
10. Children’s Privacy Participants should only submit personal information when they are legally permitted to participate in the competition.If participation by minors is permitted under the official competition rules, any additional requirements relating to parental or guardian consent will apply.
11. Changes to This Privacy PolicyThe Organizing Committee may update this Privacy Policy when necessary to reflect changes to the competition, website, services or applicable requirements.The updated version will be published on the official website, together with the applicable effective date.12. Contact UsFor questions, requests or concerns relating to this Privacy Policy, please contact:
The Royal Book Prize 2026
Organizing Committee Official Email:
theroyal@bookprize.org
Phone: +1 (212) 555-0142O
fficial Headquarters: New York, United StatesBy using this website or submitting information to The Royal Book Prize 2026, you acknowledge that you have read this Privacy Policy.
Last Updated: 2026